Writing an Application Letter for a Job or Training — Sample and Key Phrases

Learn how to write a well-structured and impactful cover letter for a job or a training program — including paragraph organization, verb tenses to use, key expressions, and a complete example ready to adapt.

📨 What is a Cover Letter For?

A cover letter is written when applying for a job (fixed-term or permanent), a temporary position, or a training program.
It should include only relevant information and use an appropriate formal or semi-formal tone depending on the context.

🧩 General Structure and Role of Each Paragraph

First Paragraph (Introduction):
State the reason for writing (the position or course you are applying for), where you saw the advertisement, and, if necessary, the reference number.

Main Paragraphs (Body):
Develop your main arguments — what you are currently doing, your professional experience, your academic qualifications, and the personal qualities that make you a suitable candidate.

Final Paragraph (Conclusion):
Briefly summarize your strengths, thank the reader, ask to be considered for the position or course, and mention the possibility of further contact.

Tenses to Use:

• Present tense → for your current situation
• Past tense → to describe previous experience
• Future or conditional → for availability or career goals

💼 Applying for a Job — Step-by-Step Guide

Introduction (Paragraph 1):
Clearly indicate the purpose of your letter: job title / reference number / where you found the job posting.

Body (Paragraphs 2–4):
Include:

• Your current situation: position held, main responsibilities.
• Professional experience: previous jobs, measurable achievements if possible.
• Qualifications and education: degrees, certificates, specializations.
• Skills and qualities: teamwork, autonomy, attention to detail, etc.

Conclusion (Final Paragraph):

• Summarize your key points.
• Thank the recruiter.
• Offer to attend an interview and mention attached documents (CV, diplomas).

🗣️ Useful Language for Job Applications

Opening Sentences:

• “I am writing to apply for the position of … advertised on …”
• “I am contacting you regarding your job posting on …”
• “In response to your advertisement dated …, I would like to apply for …”

Referring to Experience:

• “Over the past year, I have worked as …”
• “I was employed as … for … years.”
• “I gained experience in … while working at …”

Closing Sentences:

• “Thank you in advance for considering my application.”
• “I am available for an interview at your convenience.”
• “Please find attached my CV; I look forward to discussing my application.”

🎓 Applying for a Course or Training — Structure

Introduction:
State the name of the program and the reason for your application.

Body:
Detail your qualifications and explain why you are motivated to pursue this training (background, academic goals, career objectives).

Conclusion:
Thank the reader, request a prompt response, and mention attached documents (transcripts, diplomas).

🗣️ Useful Language for Training Applications

Opening Sentences:

• “I wish to apply for admission to …”
• “I would like to be considered for the program …”

Referring to Academic Experience:

• “I hold a degree in …”
• “I have passed/completed the exam …”
• “I have taken the following modules: …”

Closing Sentences:

• “I would appreciate a prompt reply.”
• “Please feel free to contact me for any further information.”

💡 Practical Tips

• Keep your letter concise: one page maximum.
• Personalize each letter for every position or program — avoid copy-paste templates.
• Include measurable achievements (e.g., “reduced patient waiting times by 20%”).
• Proofread carefully and, if possible, ask for feedback before sending.

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